Office space and facility management software

Most incubators have real estate, and most manage it informally. Who has which desk lives in someone's head or a shared sheet. Rent is invoiced manually, or forgotten. Lab access is negotiated in a WhatsApp group. Meeting rooms are double-booked routinely enough that nobody is surprised.

None of this is a crisis, which is exactly why it persists - and why the revenue it should be generating quietly does not.

List each office, desk or cabin with the terms it is actually let on. Five pricing tiers cover the range from a hot desk to a private cabin. Deposits are handled, and ongoing rent runs as a recurring subscription rather than an invoice someone has to remember to raise.

Revenue is transferred to your own account after verification, so income from space is not sitting somewhere you cannot see.

A startup requests space. Someone approves it. The allocation runs for a period, gets extended, or ends. Each of those is a step with a status rather than a conversation.

Allocations can be extended or ended explicitly, so the question of who is currently occupying what has an answer that does not depend on anyone's recollection. Offline payments can be recorded where a startup has paid you outside the system, which keeps the record complete rather than clean-but-wrong.

Facilities work differently from offices. Nobody rents a lab for six months - they book it for two hours on a Thursday.

Facilities are bookable against day-of-week time slots, with an approval workflow where the facility warrants one. Slots can be blocked out for maintenance or internal use. Bookings can be approved, rejected, rescheduled or cancelled, each as a recorded action, and reporting shows utilisation - which is usually the first time anyone finds out whether the expensive equipment is actually being used.

Space you list can be discovered and booked by startups on the wider ecosystem network, not only the ones already in your programs.

For an incubator with spare capacity that is a straightforward commercial upside: the desks are already there, and the booking, payment and payout path already exists. For a startup, it means finding a desk in a real incubator rather than a generic coworking floor.